GOOGLE ASSOCIATE-GOOGLE-WORKSPACE-ADMINISTRATOR DUMPS COLLECTION, ASSOCIATE-GOOGLE-WORKSPACE-ADMINISTRATOR VALUABLE FEEDBACK

Google Associate-Google-Workspace-Administrator Dumps Collection, Associate-Google-Workspace-Administrator Valuable Feedback

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Google Associate Google Workspace Administrator Sample Questions (Q79-Q84):

NEW QUESTION # 79
Your company is undergoing a regulatory compliance audit. As part of the audit, you are required to demonstrate that you can preserve all electronic communications related to a specific project for a potential legal discovery process. You need to configure Google Vault to accomplish this goal. What should you do?

  • A. Use the search and export functionality to identify all relevant communications within the project timeframe.
  • B. Create a matter and a hold on all project-related data sources such as Email. Chat, and Drive within Google Workspace.
  • C. Use the security investigation report to show Vault log events.
  • D. Create a custom retention policy for the project data. Ensure that the policy covers the required retention period.

Answer: B

Explanation:
Creating a matter and placing a hold on the relevant data sources ensures that all communications related to the specific project are preserved, even if users try to delete them. This will help in maintaining compliance with legal or regulatory requirements for e-discovery, and it ensures that data cannot be modified or deleted during the audit process.


NEW QUESTION # 80
Your company has purchased copyright licenses for a subset of employees. You need to ensure that only users in the marketing and sales departments have access to copyright features by using the most efficient approach. What should you do?

  • A. Create an organizational unit (OU) for marketing and sales. Assign the copyright licenses to that OU, and enable copyright for that OU only.
  • B. Assign copyright licenses to each user in the marketing and sales departments.
  • C. Create a script to assign a copyright license to new users if they are in marketing or sales. Run the script daily.
  • D. Enable copyright for the entire organization. Instruct users in other departments not to use copyright.

Answer: A

Explanation:
Creating separate organizational units (OUs) for marketing and sales allows you to apply the copyright licenses to only those departments. By enabling copyright for just that OU, you ensure that only the employees in marketing and sales have access to copyright features, ensuring an efficient and scalable solution. This avoids the need for manual assignment or unnecessary instructions to users in other departments.


NEW QUESTION # 81
Your organization recently deployed Google Workspace. Over 3,000 external contacts were shared in public folders in Microsoft Exchange before the implementation. You need to ensure that these external contacts appear to domain users in Gmail. What should you do?

  • A. Use Google Cloud Directory Sync to sync the external contacts from the public folders in Microsoft Exchange to the Directory.
  • B. Create a user account, add the external contacts, and delegate them to all users in the domain.
  • C. Use the Domain Shared Contacts API to add the external contacts to the Directory.
  • D. Export the external contacts to a CSV file, upload the file to Google Drive, and instruct users to import to their My Contacts.

Answer: C

Explanation:
The Domain Shared Contacts API allows you to add external contacts to the Google Workspace directory, making them available to all users in the domain. This is the most effective and scalable solution for adding a large number of external contacts (like the 3,000 from Microsoft Exchange) to your Google Workspace environment. Once the contacts are added to the directory, they will be accessible to all users in Gmail and other Google Workspace apps.


NEW QUESTION # 82
An employee with a Workspace Business Plus license at your company is going on a long leave soon. The employee will not need access to their Google Workspace data, but their teammates will need access to the employee's dat a. When the employee returns from leave, you will need to restore access to their account, data, emails, and shared documents. You need to preserve the employee's Workspace data while also minimizing cost while they are on leave. What should you do?

  • A. Export the account data by using Takeout, and remove the user license in the Admin console.
  • B. Purchase an Archived User license and assign the license to the employee.
  • C. Copy the employee's emails, and transfer their file ownership to a teammate. Delete the user account.
  • D. Suspend their account in the Admin console.

Answer: B

Explanation:
To preserve an employee's Google Workspace data while they are on long leave, allow teammates access to that data, and minimize costs with the intention of fully restoring the account upon their return, the best course of action is to purchase an Archived User license and assign it to the employee.
Here's why option B is the most suitable and cost-effective solution that meets all the requirements:
B . Purchase an Archived User license and assign the license to the employee.
Google Workspace offers Archived User licenses at a significantly lower cost than a full user license. When you assign an Archived User license to an account, the data (including Gmail, Drive, and other Workspace services) is retained and can be accessed by other authorized users (e.g., administrators or delegated teammates). The user themselves cannot log in or use the services, thus minimizing cost. Upon the employee's return, you can easily reassign a full Business Plus license to their account, restoring their full access without any data loss or complex restoration processes.
Associate Google Workspace Administrator topics guides or documents reference: The official Google Workspace Admin Help documentation on "About Archived User licenses" (or similar titles) explicitly describes this scenario as the intended use case for Archived User licenses. It outlines the reduced cost, the preservation of data, the ability for administrators to access the data (and delegate access), and the seamless transition back to a full license when the user returns.
A . Suspend their account in the Admin console.
Suspending an account prevents the user from accessing it, but it typically retains the full license cost. While an administrator might be able to access some data in a suspended account, it doesn't offer the cost savings of an Archived User license. Additionally, depending on the suspension duration and Google's policies, there might be implications for long-term data retention without an active or archived license.
Associate Google Workspace Administrator topics guides or documents reference: The Google Workspace Admin Help documentation on "Suspend or restore users" explains the functionality of account suspension. It primarily focuses on temporarily revoking access, not on long-term, cost-effective data preservation with potential for delegated access.
C . Export the account data by using Takeout, and remove the user license in the Admin console.
While Google Takeout allows you to export user data, this creates a separate archive that is not directly integrated with Google Workspace. Providing teammates access to this exported data would be cumbersome and not as seamless as accessing it within the original Workspace environment. Removing the user license would stop data retention in Google Workspace, and restoring the account fully upon the employee's return would involve re-importing the data, which can be complex, time-consuming, and potentially lead to data loss or inconsistencies. This option does minimize cost by removing the license but at the expense of easy access and seamless restoration.
Associate Google Workspace Administrator topics guides or documents reference: Documentation on Google Takeout describes its purpose for exporting data out of Google services, primarily for personal use or data migration, not for temporary data preservation and collaborative access within the Workspace environment. Removing a license typically leads to data deletion after a certain period unless an alternative (like an Archived User license) is in place.
D . Copy the employee's emails, and transfer their file ownership to a teammate. Delete the user account.
This approach involves significant data manipulation and potential loss of context. Copying emails might not preserve the entire mailbox structure and could miss important information. Transferring file ownership can be complex and might not cover all types of data or shared items. Deleting the user account would permanently remove the data, making full restoration upon the employee's return impossible. This option is not suitable for preserving the employee's Workspace data and restoring their account later.
Associate Google Workspace Administrator topics guides or documents reference: Google Workspace's account management best practices emphasize preserving user accounts and data for returning employees. Deleting accounts with the intention of temporary leave is strongly discouraged due to the difficulty and risks associated with data recovery and account recreation.
Therefore, the most appropriate action that meets all the requirements of preserving data, providing access to teammates, minimizing cost during the leave, and allowing for full restoration upon return is to purchase an Archived User license and assign it to the employee.


NEW QUESTION # 83
The legal department at your organization is working on a time-critical merger and acquisition (M&A) deal. They urgently require access to specific email communications from an employee who is currently on leave. The organization's current retention policy is set to indefinite. You need to retrieve the required emails for the legal department in a manner that ensures data privacy. What should you do?

  • A. Instruct the IT department to directly access and forward the relevant emails to the legal department.
  • B. Ask a colleague with delegate access to the employee's mailbox to identify and forward the relevant emails to the legal department.
  • C. Temporarily grant the legal department access to the employee's email account with a restricted scope that is limited to the M&A-related emails.
  • D. Use Google Vault to create a matter specific to the M&A deal. Search for relevant emails within the employee's mailbox. Export and share relevant emails with your legal department.

Answer: D

Explanation:
Using Google Vault to create a matter specific to the M&A deal allows for legal, secure, and privacy-compliant retrieval of emails. You can search for the specific emails related to the merger and acquisition, export them, and share them with the legal department without granting direct access to the employee's mailbox. This approach ensures both data privacy and compliance with organizational policies.


NEW QUESTION # 84
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